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Review and approve hours

For managers: turn check-in times into approved, payable hours.

For organization managers· 1 min read· Updated Oct 15, 2026

Review hours

  1. Go to Pay in the sidebar, under Money.
  2. Use Needs review to see hours waiting for a decision. Hours come from check-in and check-out and use the pay rate locked on the booking.
Pay Workspace with Pay in the sidebar marked 1 and the Needs review filter marked 2
1: Pay in the sidebar. 2: Needs review.
  1. Open a worker's row, correct missed or wrong times, then approve.
An open pay row with Actual hours marked 1 and the Review and notes panel marked 2
1: correct the actual hours. 2: what still needs a decision before the hours can be approved.

Approval workflow

Your organization chooses one of two workflows in Settings → Pay & Rates → Pay rules, in the Hours approval workflow card. The Pay screen also links there with View Pay Settings.

  • Manager approval only (the default): a manager approves the hours.
  • Worker confirmation + manager approval: the worker confirms their hours first, then a manager approves them.
Hours approval workflow card with the switch set to Manager approval only
The Hours approval workflow switch. Off means Manager approval only.
Note

Approved or paid hours are locked. Refreshing from Attendance only updates hours that haven't been approved or paid.

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